JAFFERJI BEACH RETREAT PRIVACY POLICY

JBR understands the importance of your privacy and respect that you want to safeguard the use to which your personal information is put. Consequently, we make it a high priority to ensure that your personal information (including credit card details) remains secure and confidential and is used only for the intended purpose. In this privacy policy we explain how we collect data about you and the nature of that data, how we use that data, who that data may be sent to and how you can amend data you have submitted to us.

Our privacy policy applies to your personal data supplied or collected from our website (www.jafferjibeachretreat.com or any other web page or website with the JBR branding) or from personal data supplied or collected over the telephone, by e-mail, by fax, by letter or personally at the Hotel.

The personal data we collect and how we collect it

We may collect or be provided with, store and use the following kinds of personal information:

  • your first and last name, telephone number, postal and e-mail address;
  • information about your computer and about your visits to and use of our website including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation;
  • if you make a reservation or purchase any items using a credit or debit card then we need the card number, cardholder name, expiry date and CVV number;
  • your membership details, hotel preferences and travel experiences;
  • any survey responses or feedback.

We may ask you for personal information in a variety of circumstances, for instance:

  • when you make a hotel reservation or purchase something from our website or on the telephone or by e-mail, letter or fax;
  • when you register with us, subscribe to our newsletter, enter competitions or register for promotions; or
  • when you join the JBR loyalty programme, INVITED; or
  • when you take part in surveys or provide us with feedback.

We may be provided with personal information by third parties in connection with a reservation at the JBR hotel, for instance, by a travel agent you may use to make a reservation.

We may also collect personal information in the course of telephone calls to and from our office or reservation service which may be recorded or monitored for the purpose of quality control and for staff training. Call recordings will be maintained as long as

reasonably necessary and will then be deleted. Any personal information obtained from you during the call will be treated in accordance with the provisions of this privacy policy.

Using your personal information

JBR may use your personal data in a number of ways, set out below.

Reservations

JBR provides an online reservations facility on the JBR website and a telephone facility for making reservations at JBR hotel. In the course of making and fulfilling a guest reservation it is necessary for JBR to collect and use personal data which will be subject to our Reservations Privacy Policy.

INVITED Membership Programme

If you become a member of the JBR INVITED programme then it is necessary for JBR to collect and use personal data which will be subject to the privacy policy set out below.

If you are a member of INVITED you are responsible for keeping your password and user details confidential. JBR will not ask you for your password except when you log in to the website.

The essential personal data that JBR will collect and use for your Invited membership is your:

  1. Full name
  2. Email address
  3. Country of residence
  4. Phone number
  5. Date of birth

The optional personal data that you may be asked to supply to JBR includes your:

  • Social media account linking
  • Vacation preferences
  • Affiliate programme information (Avios, Amex etc.)
  • Information from surveys, reviews etc.

JBR may process and use an Invited member’s personal data:

  • to communicate with the member, for example, to provide information relating to JBR’s products and services or regarding stays/post stays or to contact members for customer satisfaction queries;
  • for marketing purposes which may include using a member’s personal data for personalised marketing or research purposes in accordance with applicable laws, for example, to conduct market research and to communicate JBR’s products, services or promotions;
  1. for such purposes as targeted marketing and improvement of JBR’s products or services. JBR may also create aggregate and statistical information based on a member’s personal data. Profiling includes automated processing of a member’s personal data for evaluating or predicting a member’s personal preferences or interests in order to, for example, send members marketing message concerning products or services most suitable for members.

Some of JBR’s products and services may be used to promote products or services of other companies. However, JBR does not disclose a member’s personal data to such companies for their marketing purposes without a member’s prior consent.

When making a booking request using a Reward Night Voucher Invited members will be asked to provide JBR with certain information including:

  • the number of adults and perhaps their personal details
    • the number of children, their ages and perhaps their personal details
    • current contact details for the Invited member making the booking

This information will only be used for the purposes of the booking and will be subject to JBR’s Reservation Terms and Conditions and the Reservations Privacy Policy.

All personal data collected by JBR in connection with membership of Invited is subject to the privacy rights listed in the section below headed “Your privacy rights”.

Note, that if you choose to restrict any personal data that JBR may hold or use then you may lose the full benefit of your Invited membership.

Website and marketing

JBR may also use your personal information to:

  • administer the website;
  • improve your browsing experience by personalising the website;
  • enable your use of the services available on the website;
  • send you goods purchased via the website and/or supply you with services purchased via the website;
  • send statements and invoices to you and track payments;
  • track your use of the reservation process and contact you once via email regarding your experience;
  • send you general (non-marketing) commercial communications;
  • send you e-mail notifications which you have specifically requested;
  • send you marketing communications relating to our business or the businesses of carefully selected third parties which we think may be of interest to you by post or, where you have specifically agreed to this, by e-mail or similar technology (you can inform us at any time if you no longer require such marketing communications);
  • provide third parties with statistical information about our users but this information will not be used to identify any individual user;
  • deal with enquiries and complaints made by or about you relating to the website.

Where you submit personal information for publication on the website, JBR will publish and otherwise use that information in accordance with the licence you grant to us.

JBR will not, without your express consent, provide your personal information to any third parties for the purpose of direct marketing.

How long do we hold your personal information?

JBR will only store your personal data for as long as is necessary for the legitimate purpose for which it was supplied and it will be destroyed or deleted when it is no longer necessary for JBR to hold it. You can ask us to erase or delete all or some of your personal data at any time although that may impact upon the benefit you get from our website or other services.

Security of your personal information

JBR will take reasonable legal, technical and organizational precautions to prevent the loss, misuse or alteration of your personal information.

JBR will store all the personal information you provide on its secure (password and firewall protected) servers. Reservations you make with JBR will be encrypted using SSL technology.

In the course of processing or transmitting your credit card CVV number JBR will observe and fully comply with the current Data Security Standard of the PCI Security Standards Council.

You accept that data transmission over the Internet is inherently insecure and JBR cannot guarantee the security of data sent over the Internet.

International data transfers

Personal information that JBR collects or holds may be processed by staff operating outside the EEA who work for JBR or for one of its suppliers. This includes staff engaged in, amongst other things, the fulfillment of any reservation, the processing of your payment details and the provision of support services.

Personal information which you provide may be transferred to countries which do not have data protection laws equivalent to those in force in the European Economic Area. However, wherever possible JBR has implemented the appropriate legal and security measures to ensure that your personal data is protected.

In addition, personal information that you submit for publication on the website will be published on the Internet and may be available, via the Internet, around the world. JBR cannot prevent the use or misuse of such information by others.

You expressly agree to any such transfers of personal information.

Your privacy rights

You have the rights listed below in relation to personal data we hold about you:

  1. Delete data: You can ask us to erase or delete all or some of your personal data.
  2. Change or Correct data: You can ask us to change, update or fix your data in certain cases particularly if it is inaccurate.
  3. Object to, or Limit or Restrict our Use of data: You can ask us to stop using all or some of your personal data or to limit our use of it.
  4. Right to Access and/or Take your data: You can ask us for a copy of your personal data to be provided in machine readable form.

If you wish to exercise any of these rights you can contact us anytime.

Our use of ‘cookies’

To make JBR work even better for you, we also use ‘cookies’ to collect information about your use of the website. You should read our Cookies Policy for full details.

Policy amendments

JBR may update this privacy policy from time-to-time by posting a new version on the JBR website and, as appropriate, this will be notified to you by email. You should check this page when using the JBR website to ensure you are happy with any changes.